![]() To remove a member of the list: highlight the user's display name and email address and click " remove member" from the top taskbar.To add a member to the list: click on the " Add-Members" icon on the taskbar.Find the group in the list and double click it.Click on " People" at the bottom left of the page.Click the blue drop down to make the group name bold, once the name is in bold send the email as you normally would and Outlook will send the email to the all the members of the group.In the "To:" field type the name of the Distribution List, Outlook will find the group for you:.Click on " New Email" at the top left on the taskbar.Once you have added the members to the group click " Save & Close" from the taskbar on the top of the page.Ĭreating a New Message to Send to a Distribution List:. ![]() After clicking on " Add Members" you will be asked what method you wish to enter those group members: from outlook contacts, from address book, or from adding a new email contact.To add members to the group click " Add Members" from the top toolbar.The functionality to create and manage distribution groups is available to users in organizations that dont use directory synchronization to sync users and groups from the on-premises environment to Microsoft 365. Enter the name of the group you wish to create in the "Name" field. As an admin, you may want to prevent users or a subset of users from creating and managing distribution groups.Click on " New Contact Group" on the toolbar on the top left.You can also open the Address Book by pressing CTRL + SHIFT + B. In 2016/2019, this could be displayed as an icon Select the Home tab, then open the Address Book. Click on " People" on the bottom left part of the screen.If a larger mailing list is required please contact Technology Services at ![]() They usually consist of 100 or less members. Creating a Distribution List/Contact List on Outlook Desktop Clientĭistribution lists (also called contact groups) in Outlook allow you to send the same message to different people without having to add each recipient individually.
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